Delaware County, Indiana

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Affirmation Statement Regarding Social Security Numbers

On July 1, 2006 new legislation took affect regarding the recording of instruments in the County Recorder's Office.  This specifically has to do with reviewing documents presented for recording for social security numbers.


Responsibilities of the Preparer or Reviewer of a document to be recorded


  • A document may not be submitted to the County Recorder for recording or filing that contains a Social Security number unless required by law.  IC 36-2-7.5-4


  • The preparer must make the statement required by IC 36-2-11-15(c), identifying the name of the preparer, on all instruments not exempted under IC 36-2-11-15(a).


  • Any document that must by statute have a prepared by statement must also have the affirmation statement listed in IC 36-2-11-15(d).  Typed exactly as quoted in the statute, "I affirm, under the penalties for perjury, that I have taken reasonable care to redact each Social Security number in this document, unless required by law (name)."  Exceptions to this rule are instruments executed before 7-1-1959, judgments, court orders, writs, wills, death certificates, federal tax liens, federal tax lien releases, and instruments executed or acknowledged outside Indiana.  The name can be typed, printed, or a signature.


  • Anyone who submits a document with the affirmation statement and without redacting a Social Security number commits perjury.